Edocs for for dealerships that do not have an account with us:

After you submit your order form, we will carefully review and process it. Once it's processed, we will send you a sales agreement document (Edocs) via email. This agreement will allow us to bill your dealership NET 30 days.

Introduce ourselves to your customer:

Once all the necessary paperwork is in order and your dealership gives us the green light, we will send an email and a text message to your customer introducing them to Team Alex. This communication will include a link to an introductory video that explains what they can expect during the transport process and a list of frequently asked questions.

We inform the customer that all transport-related questions should be directed to us and our team. That's why we provide our texting number, so they can get real-time answers. Shortly after, they will receive another email with their transport status. This will provide them with the latest information we have about their transport.

We make every effort to set realistic expectations with your customer about what they can expect during the transport process and inform them of their responsibilities to ensure a smooth and painless transport experience.

Accurate Ready Date:

It is crucial to have an accurate ready date since reserving a spot on a transport truck is similar to booking an airplane seat. Once the spot is reserved, it belongs to you and is paid for. Hence, it is essential to ensure that all the paperwork is checked, and the vehicle is in perfect condition ready to roll out the door before the given date.

We will search for a carrier:

Once all the necessary paperwork is completed (including Edocs if needed) and we receive confirmation of a ready date, we will begin the search for a qualified carrier who can transport your vehicle. We will ensure that the carrier has an available spot on their truck and is on the appropriate route.

Vette and assign a carrier:

After we have identified a qualified carrier, we will review their credentials, including their insurance, and assign them to transport your vehicle. It typically takes between 1 to 4 days from the date your vehicle is ready to get it assigned and picked up. However, there are many factors that can influence this timeline, such as the length of the trip and the commonness of the route. More obscure routes may take longer, and the weather can also have a significant impact on pick-up dates.

Send you and your customer a dispatch notice:

Once the vehicle is assigned, we will send you a (and your customer) dispatch notice via email. This email is very important as it contains crucial information about your transportation. In the customer's email, they will find the carrier's name and contact details along with estimated pick-up and delivery dates. The dispatch notice will also include delivery instructions that will help you prepare for the delivery. Additionally, your customer will receive an informative delivery video, which will guide them through the delivery process.

Watch Delivery Video

Preload Inspection with carrier:

Once a carrier arrives to the origin location they will conduct a preload inspection with the origin contact this is an important part of the process because the carrier will document any pre-existing blemishes or damages the vehicle has and notate them on the bill of lading (BOL) and/or take pictures.

It is not the driver's responsibility to report any pre-existing damage, but simply to document it on the BOL and/or in pictures.

Arrange delivery directly with the carrier:

Once the transport is in transit, the carrier should get in touch with your customer within 24 hours of the delivery. This will allow them to arrange the delivery with them directly. However, please keep in mind that if the carrier team deems delivering to the doorstep unsafe, they may request to deliver the vehicle in a nearby parking lot.

Receive and inspect your vehicle

When you receive your vehicle after transportation, it's crucial to inspect it thoroughly for any damage that may have occurred while in transit. Although damages are rare, it's important to notate any damage on the bill of lading and/or take a video of the vehicle while the carrier is still present.

You must report any damages to Team Alex within 24 hours of receiving the vehicle.

Failing to report the damage within that time period will negate your ability to file a damage claim with the carrier's insurance.

Gratuity (Private Destinations) :

Gratuities are not obligatory or expected, but if you believe that your driver provided excellent service, they would surely appreciate a tip. The amount you choose to give is entirely up to you, but we recommend that it be based on the length of the trip. Typically, a tip of $20 to $100 is considered customary.

What to say and what not to say to my customer regarding their transportation.

It is crucial to be mindful of what you say to your customers regarding their transportation. What you tell them can either make or break their experience. To ensure a positive and satisfactory customer experience, conveying the right message and avoiding saying anything that may cause confusion or dissatisfaction is imperative.

At Team Alex, we understand that setting unrealistic expectations for customers can lead to dissatisfaction and disappointment later on. To avoid this, we always provide estimated dates for pick up and arrival since transport dates can be affected by various factors. It's important to note that all of our pickup and arrival dates are given as "estimated" and we never promise or guarantee an exact time. This is because it's impossible to do so due to the unpredictable nature of transportation.

Furthermore, Please remind the customer that they should carefully inspect the vehicle upon its arrival. In the unlikely event that there is any damage, they should make sure to note it on the BOL and/or take photos or videos while the carrier is still present.

The customer must then report the damage to Team Alex via the "Damage Claim Form" that we have provided them in their "Transport Status Link" within 24 hours of the vehicle's arrival.

Failing to report the damage within this timeframe will make it impossible to receive compensation.

Added Measure: After assigning the vehicle to a truck, we take an extra step to set realistic expectations with your customer. An email will be sent to them with all the details about the shipment and a link to our delivery video. The video explains the transportation process, reasons for delays, what to expect when the vehicle arrives, and what to do if the vehicle is damaged.

🔴 We highly recommend taking the time to watch the video below to better understand the delivery process.

Pre-Pick up Detailing - How much should be done?

Open Transport

It is all to common to see dealerships spend too much time and effort detailing a vehicle that will be transported and get dirty by the time it reaches its destination.

Our suggestion is to clean the interior thoroughly as usual and ensure that the exterior is reasonably clean. It doesn't have to be perfectly detailed since it will get dirty during transportation.

However, a better detailing job would be recommended if the destination is within 300-500 miles.

Enclosed Transport

When transporting a car in an enclosed trailer, it is recommended to detail the car as if you were handing over the keys to the customer. However, it is important to pre-warn the customer that the vehicle may get a little dusty due to the movement of the trailer.

For those dealers who want their vehicle to arrive in pristine condition, a disposable car cover can be purchased on Amazon for $6. It is recommended to watch the carrier put the cover on and to let the customer know that you have done so. This is a nice touch for someone buying a high-end vehicle.

We understand that sometimes things don't go as planned, and issues with a vehicle or paperwork can arise. It is important to communicate with Team Alex and let us know if you need to make changes. We don't want to assign a carrier to pick up a vehicle that is not ready to load. Once a vehicle has been assigned to a spot, we have essentially purchased that spot, similar to an airplane seat. You can always text Team Alex at 954-933-8329 to let us know of any changes.

Avoid "NO LOAD FEES" by giving us a "First Available Ready Date.

Knowing when a vehicle is ready is crucial information when shipping a car. It often helps speed up pick-up if we see a day or so ahead, but we must be sure a vehicle is ready to go by the estimated date by ensuring:

• Financing &/or funds are clear

• Paperwork is correct

• Inspection is done and repairs made, if any

• All shipping info sent to Team-Alex

• Any last-minute detailing is complete

Finding a transport truck traveling along your specific route with an available spot for your vehicle can be challenging. This can take days, especially for more challenging routes. Therefore, your vehicle must be 100% ready when we get the green light to pick it up.

Services like Uber may spoil us, but it is unrealistic to believe that a transport truck on every street corner is heading in your exact direction. In fact, there are typically 15-20 cars waiting for rides for every available spot on a truck.

If a truck is dispatched to pick up your vehicle but is canceled en route or unavailable when it arrives, a no-load fee of 20% to 100% of the tariff may be charged. Like an airline ticket, you have bought your 'seat' on that truck once it is dispatched.

To avoid paying twice for transports, ensure your vehicle is 100% ready to ship on your ready-to-ship date before giving Team Alex the green light to pick it up.

Please note that when we ask, "Is it ready?" we mean, "Is it ready to roll onto a transport truck right now?" Anything less than an emphatic "YES!" means it's not yet ready.

Will my customer see my pricing?

It is the policy of Team Alex to keep the cost of transport services confidential from the customer. Our staff members and carriers are instructed not to disclose the fee to the client. However, the carriers are human and may unintentionally reveal the information. Nevertheless, they are instructed to be careful not to disclose such information.

What is the Best Way to Reach Team Alex?

The transportation industry moves at lightning speed, and responding to customer requests for quotes and orders while coordinating shipments all over the US requires fast communication. That's why Team Alex has a dedicated texting platform for our customers, which allows them to reach one of our transport professionals.

Our customers love this texting feature because it enables them to ask questions, inquire about specific shipments, or request that we call them for more detailed discussions. This chat line is open during Business Hours

You can usually expect a reply within a minute for a question or a call within five minutes of requesting one. Give our live chat a try today and experience for yourself why our customers say we have some of the best response times in the vehicle shipping industry.

Dedicated Texting Number 954-933-8329

At Team Alex, we believe that your time and your customer's time are valuable and should not be wasted by constantly checking for order status updates through phone calls, emails, and texts. Therefore, we have implemented a new system to simplify things for both dealerships and their customers. We have created unique links for each order: one for the dealership and another for the customer. These links contain tailored information for each viewer.

These links will provide you with the latest information on the order's status, including whether the vehicle has been assigned and the estimated pickup and delivery dates. You will also have access to the carrier's contact information. Once the vehicle is assigned to a truck, you will also receive the carrier's and driver's information.

Even though damage is rare in the unlikely event that damage occurs during the shipment of your order, we have included a hyperlink to our damage claims form.

Additionally, you can access the Team Alex Transport Portal (TOMS) to check the status of your order and other orders you've made. If you are a manager, you will have the ability to view all orders and quotes for your dealership, not just your own.

What happens if the delivery contact cannot be located?

When delivering a vehicle, whether you are a dealership sending a car to a customer or a private individual sending a car to another state, it is crucial to ensure that the delivery contact is available to meet the driver. Carriers have multiple deliveries to make in a timely manner, so they cannot wait for long periods.

A delivery contact has two critical roles: they must be available to receive the vehicle and conduct a thorough inspection during the walk-around. Any damages found should be marked on the Bill of Lading (BOL).

If a carrier contacts Team Alex because the destination contact is unresponsive or unavailable, we act quickly to find someone who can receive the vehicle. We may ask the sender to contact the recipient, as they have an established relationship and are more likely to pick up the phone. Often, the destination contact does not answer because they do not recognize the driver's number.

If we cannot locate someone in a reasonable amount of time, the vehicle will be dropped off at a local tow yard with a vehicle storage lot. All tow yard fees will be the responsibility of the destination contact. The carrier tried multiple times over multiple days to make delivery arrangements with no response.

While this may not be ideal or convenient for the vehicle recipient, it is necessary, as drivers cannot wait for an unreasonable amount of time for a contact to be reached. Occasionally, they can deliver to another nearby recipient and return, but that is not always possible if their next stop is another city or even another state.

What is and what is not covered by a carrier's insurance?

We want to ensure that you have complete peace of mind when it comes to shipping your vehicle with us. That's why we've made sure that all vehicles shipped through our service are covered by insurance. We have a stringent policy of requiring carriers to provide proof of cargo insurance, which is carefully verified by a 3rd party before assigning every vehicle to a transport truck.

It's important to note that the carrier's cargo insurance covers any damage that may occur due to the carrier's fault, such as driver negligence, accidents, mechanical failure, etc. However, it does not cover anything that insurance companies consider an "Act of God" like weather, flying debris, etc. In such cases, no other compensation can be offered other than the repair and/or replacement of the damaged vehicle.

In the unfortunate event of any damage, we have a dedicated team at ShipYourCarNow who will work closely with all parties involved to get the matter resolved as quickly as possible. We are committed to ensuring that your vehicle is transported safely and securely to its destination.

It is important to report any damages to Team Alex within 24 hours of delivery. Failure to report damages within 24-48 hours and to notate them on the BOL that is signed by both parties or documented by video while the carrier is still there will result in insurance companies not accepting a claim and damages not being paid.

What to do if there is damage

What to Do if there is Damage

Damage is rare, and we take many steps to prevent it, but damage can happen during vehicle transport. For Team Alex, it happens only in about 2-3% of all transports, well below industry averages. Still, we understand it’s never easy to be part of that 2-3%.

If your vehicle experienced damage, it must be noted on the Bill of Lading (BOL) that is signed by a dealer representative and the carrier–regardless of weather conditions or time of day.

The BOL is a legally-binding document. Signing the BOL and inspection report without noting any damage verifies that you received the vehicle in satisfactory condition.

If there is damage, please do the following:

• Note damage on the BOL – be very specific on what and where damage is.

• Take pictures and/or videos and upload them to the damage claim form

• Fill out the damage claim form that was provided to you in the "Transport Status Link

• Submit the form and we will review your form and take the appropriate actions.

A Team Alex representative will review your submission and will follow up with you by the end of the following business day.

It is very important to to note any damages on the Bill of Lading (BOL), take photos or videos of the damages, and report them within 24 hours of delivery. Failure to do so will make it impossible to receive compensation for the damages. Please be sure to clearly label any damage and ensure that the BOL is signed by all involved parties. This is why unattended night drops are not permitted for vehicle deliveries.

If the carrier uses electronic BOLs, verify your BOL is in your email inbox before the driver leaves. Drivers may skim past the damage page, hoping you won’t mark it–insist they go back to the area to mark damage. If not possible, document the damage in pictures–with the driver present. A photo of the damage with the driver in it is almost as good as noting it on the BOL.

Rest assured Team Alex and ShipYourCarNow’s internal damage team will work to get the damage resolved as quickly as possible for you by following a set of protocols required for insurance claims.

Why does it take so long to get vehicles picked up?

For every available opening on a transport truck, there are 15-20 cars waiting for a ride. We’re all spoiled by Uber but believing there’s a transport truck waiting on every street corner is not only unrealistic, but the opposite is actually true. Demand for openings far exceeds supply, which is why it often takes a few days to find an opening.

As stated in our quotes, standard pickup is normally within 3-4 days from the ready-to-ship date and we always try for the fastest we can find. During that time, Team Alex uses all available means to find an opening for your vehicle heading in the exact direction you need.

Keep in mind, the more remote or difficult the route, the harder it can be to find an opening. The same goes for “special” transports (lifted, lowered, enclosed, add-ons, etc.). The more “special” the transport truck needed, the more time it usually takes to find a carrier that fits your specific needs.

Much as you would not expect to pay standard freight prices for an overnighted package, you also cannot expect expedited transport services at the standard rate.

We do the best we can for the fastest possible pickup and Team Alex will notify you when we assign your vehicle, so there is no need to check in every day for updates. Watch your email for a notice with estimated shipping dates and the carrier’s information.

Possible delays once in route due to mechanical issues

98% of Team Alex's transports arrive safely and on time. However, mechanical breakdowns are an inherent risk and can cause delays for any transport company.

When you consider that transport trucks typically operate seven days a week and cover up to 400,000 miles per year, which makes mechanical failures inevitable, even for well-maintained trucks, sometimes, drivers must cancel transport due to an issue that is found during their pre-transport inspection, requiring immediate maintenance. Other times, breakdowns occur during transport.

The best-case scenario is to have a breakdown before picking up your vehicle, as breakdowns after your car is on the transport truck can cause longer delays. If your transport is canceled before loading, Team Alex can usually find another carrier quickly, and delays are relatively minor, but some routes take longer to find replacements.

Depending on the issue, a breakdown in transit may not be possible to assign to another carrier because they may not be able to remove vehicles, such as electrical or hydraulic issues. In these cases, we are at the mercy of the repair facility.

The good news is that carriers want to be up and running again quickly because their livelihood depends on it. Unless the repair is significant, trucks usually return on the road in a day or so.

No matter what happens, we will keep you informed of any changes, and you can always check the latest status of your order through the "Order Status Link".

Why can't we have a more precise time for pick-up or delivery?

Carriers often struggle to provide a precise time for pickup or delivery, as they must make multiple stops in a day, each with its own set of challenges. Even a small issue, such as losing keys at a dealership, can cause a delay of several hours. Moreover, factors like traffic, weather, road conditions, and vehicle maintenance can cause unanticipated delays. Due to these variables, it is nearly impossible for a carrier to give an accurate arrival time at a specific location.

Therefore, it is important to be empathetic and understanding if a carrier gives you a specific time but then needs to call back and inform you of a schedule change. The challenges carriers face can make it difficult to meet a specific timeline, and it is vital to recognize this.

Can I Track my Vehicle During Transit?

The short answer is no. When you work with one of our 20,000 carriers to ship your vehicle, we do not have access to real-time GPS tracking for your vehicle, nor do we want it. Real-time tracking can cause delays for everyone's shipment because the driver will have to answer multiple calls daily from customers who micro-manage the shipment's progress, even when they are eating, sleeping, refueling, loading, or unloading other vehicles.

However, Team Alex tracks your vehicle during transit. We do this by reaching out to the carriers periodically to ensure that the shipment is still on track for the expected delivery date. We also provide you with the carrier's information, so you can get updates directly from them and make final delivery arrangements when the time comes.

We kindly ask that you be reasonable about contacting the carrier. The driver's primary function is to drive the truck, and multiple contacts a day from several people can distract them. Keep in mind that most carriers (and states) have policies against talking and/or texting while driving. If your driver or dispatcher does not answer, leave them a message and follow that up with a short text to reach you when they are able. Please include your name, Order ID, and your vehicle details in your message.

Team Alex provides you with a status link where you can get updates about your transport as we receive them. Please understand that not every transport will be updated every day. The longer the trip, the longer the time between check-ins usually. Any delays will be relayed to you as soon as we receive them. In the transport business, no news is usually good news.

Is door to door delivery always possible

In most cases, the truck transporting your vehicle can deliver right to your door; however, a number of factors make door-to-door delivery not possible.

In the following scenarios, a more appropriate location for a transport truck is required:

• Gated community

• Weight-restricted residential roads

• Narrow, congested or winding streets

• Low-hanging trees, power or utility lines

• Main thoroughfare (local laws often prevent truck parking)

• No outlet or turn-around for a large truck

If your street or neighborhood is not easily accessible by a large transport truck, it may be necessary to meet at a nearby parking lot, such as a shopping center, big box store, school, or church lot, to facilitate a safe delivery. To ensure a smooth delivery experience, it's best to work out delivery details directly with your carrier or driver ahead of time. You can find their contact information in your Team Alex dispatch notice. Unless otherwise prearranged, the driver may request that you meet them further than one mile from the original intended location.

Many carriers prohibit calls and texts while driving or loading vehicles, so be sure to leave a message with your order number, your vehicle and the cities of origin and destination. In those cases, calling or replying to texts will likely happen at their next stop. If you are unable to reach your carrier after several attempts by phone and/or text, please let Team Alex know. We will happily assist you.

Why aren't the pickup and delivery dates guaranteed?

Although the majority of transports arrive on schedule without a hitch, it is impossible to guarantee the transport dates due to many potential challenges that may arise between the pickup and delivery sites. A flat tire or breakdown could cause hours of delay for service or towing, while bad traffic, storms, weather, and construction can also lead to common delays. To protect your vehicle, smart drivers won't take unnecessary risks. Therefore, we recommend that you maintain as much flexibility as possible to account for potential delays.

Why do carriers frequently cancel before picking up a vehicle?

Cancellations, which sometimes result in re-assignments to a different carrier, occur in approximately 15-20% of transports and occasionally happen multiple times for a single transport. Please do not be alarmed if such a situation arises with your transport. This commonly occurs due to breakdowns, driver emergencies, or when the pre-trip inspection calls for maintenance to prevent a future breakdown.

In the case of a cancellation due to a breakdown, the best thing to hope for is that it happens before your vehicle is picked up. This is because breakdowns that occur after pickup usually create much longer delays.

Given that there are typically 15-20 vehicles waiting for rides for every available slot on a transporter, finding another opening can take some time, especially on difficult routes. However, in most cases, a replacement carrier is assigned quickly and has little to no impact on you.

We use the word “estimated” when describing pickup or delivery times because numerous factors can affect shipments. However, when changes occur, we work to keep the new dates as close to the original ones as possible and ensure that you are informed of any changes as soon as we learn of them. You can rest assured that we always work diligently to make your transport as smooth as possible for you.

Team Alex knows that having a good transport experience requires knowing what to expect. That's why we created a fun and informative delivery video that explains the delivery process and what you can expect. Please take a minute to watch it.

Thank you.

When do I need Enclosed vs. Open Shipping?

Team Alex recommends using enclosed carriers to transport vehicles according to transportation industry standards. It is best to opt for enclosed carriers if the vehicle has an insurable value over $100,000 or a ground clearance under 4.5". This is especially important for soft-top convertibles on long trips.

Vehicles valued over $100,000 would be severely under-insured if shipped on open carriers. The average reputable 9-car open hauler carries $250,000 to $350,000 in cargo insurance while Level II enclosed carriers typically carry $500,000 to $1 million.

For vehicles with ground clearance under 4.5", the risk of undercarriage damage is too great during loading and unloading on an open carrier. If the ground clearance is under 4", very few open carriers are equipped to handle such vehicles.

A transport company that ships a vehicle with less than 4" clearance or over $100,000 without recommending an enclosed carrier is not acting in the best interests of their customer.

At Team Alex, we understand that choosing the right carrier is critical to minimizing risks during shipping. You can always count on Team Alex as your shipping professionals.

Understanding False Positives in Vehicle Crash Detectors

These devices are crucial in alerting emergency services and providing valuable data in the event of a collision.

Vehicle crash detectors are sophisticated electronic systems designed to monitor the dynamics of a vehicle and detect sudden changes that indicate a crash. They rely on a combination of sensors, algorithms, and data analysis to accurately identify a collision. The most common sensors used in crash detectors include accelerometers, gyroscopes, and GPS receivers.

When a vehicle experiences a collision, these sensors detect the abrupt changes in acceleration, rotation, and position. The data collected by the sensors is then processed by the onboard computer, which analyzes the patterns and determines if a crash has occurred. If a crash is detected, the detector triggers a series of actions, such as deploying airbags, activating emergency lights, and notifying emergency services.

False positives in vehicle crash detectors - what are they?

False positives occur when a crash detector incorrectly identifies a non-crash event as a collision. This can happen for various reasons, such as sudden braking, driving over a speed bump, hitting a pothole, or even a minor collision with a stationary object. False positives can also be triggered by external factors, like extreme weather conditions or electromagnetic interference.

Common causes of false positives

It is not uncommon for vehicle crash detectors to give false positives due to various factors, with sensor sensitivity being one of the most common reasons. Overly sensitive sensors can recognize minor occurrences as accidents, while sensors that are not sensitive enough may fail to detect genuine collisions.

For instance, when a vehicle is being transported on a trailer and the sensor detects movement, even though the wheels are not turning, it can trigger a false positive. Similarly, when vehicles are on the ramp of a trailer at a steep incline and bouncing, it can also cause a false positive in the crash detector.

In recent years, we have received numerous reports of crashes involving vehicles in transport trailers, but upon investigation, we found that no such incidents had occurred. In many cases, it was simply a matter of a car bouncing around on a trailer without the wheels moving.

Another cause of false positives is the complexity of the algorithms used to analyze the sensor data. The algorithms need to strike a delicate balance between sensitivity and specificity to accurately identify crashes while minimizing false positives. Designing and fine-tuning these algorithms is a challenging task, as they need to account for a wide range of driving scenarios and environmental conditions.

External factors, such as road conditions, weather conditions, and electromagnetic interference, can also contribute to false positives. For example, a sudden jolt caused by driving over a bump or hitting a pothole can generate acceleration spikes that mimic a crash. Similarly, strong electromagnetic fields near power lines or radio towers can interfere with the sensors and trigger false positives.

Why can't we have a more precise time for pick-up or delivery?

Carriers often struggle to provide a precise time for pickup or delivery, as they must make multiple stops in a day, each with its own set of challenges. Even a small issue, such as losing keys at a dealership, can cause a delay of several hours. Moreover, factors like traffic, weather, road conditions, and vehicle maintenance can cause unanticipated delays. Due to these variables, it is nearly impossible for a carrier to give an accurate arrival time at a specific location.

Therefore, it is important to be empathetic and understanding if a carrier gives you a specific time but then needs to call back and inform you of a schedule change. The challenges carriers face can make it difficult to meet a specific timeline, and it is vital to recognize this.